The first few seconds of a call are crucial - they determine whether the customer stays on the line. You have two options for your assistant’s first greeting: text-based initial message or custom initial audio.

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Initial Message

This is the first thing your AI assistant says when starting a call. The message is read exactly as written, so:

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Best Practices

  1. Keep it Short

    • Aim for 5-10 seconds
    • Get to the point quickly
    • Avoid long company introductions

  2. Write Exactly as Needed

    • Include proper diacritics (é, ñ, ü, etc.)
    • Use punctuation for proper pausing
    • Write numbers as they should be spoken

  3. Example Formats

    Good:
"Hi! This is Sarah from ABC Company. How can I help you today?"

Better with pausing:
"Hi! This is Sarah from ABC Company... How can I help you today?"

With diacritics:
"¡Hola! Soy María de ABC Company. ¿Cómo puedo ayudarte?"

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Initial Audio

For the best first impression, you can use a pre-recorded audio file:

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Benefits

  • Professional quality
  • Perfect pronunciation
  • Human warmth
  • Consistent delivery
  • Higher customer retention

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Setup Process

  1. Record your greeting with a professional voice actor
  2. Upload the audio file in assistant settings
  3. Clone the same voice for the rest of the conversation
  4. Enable initial audio playback

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Best Practices

  1. Recording Quality

    • Use professional equipment
    • Record in a quiet environment
    • Maintain consistent volume
    • Save in high quality format

  2. Voice Matching

    • Use the same voice actor for cloning
    • Maintain consistent tone and style
    • Match energy levels

  3. Content Guidelines

    • Keep under 10 seconds
    • Include company name
    • State purpose clearly
    • Sound welcoming

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Example Script Structure

[Greeting] + [Company Name] + [Purpose/Question]

"Hello! This is ABC Company calling about your recent inquiry. How are you today?"

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Combining Both Methods

You can set up both:

  • Initial audio as primary greeting
  • Initial message as backup
  • System will use audio when available

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Testing

Before going live:

  1. Call your assistant
  2. Listen for:
    • Clear pronunciation
    • Natural pauses
    • Proper volume
    • Smooth transition to AI conversation

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Language Considerations

  • Each language needs its own initial message/audio
  • Use native speakers for recordings
  • Consider regional accents
  • Test with target audience

Pro Tip: Record several versions of your initial audio and test which one gets better response rates.